If you wish to address Council or Committee at a scheduled meeting, please complete the Request to Address Council form.

Requests to Address Council or Committee must be received no later than noon 10 days prior to the meeting of Council or Committee.

Please note that request forms are not needed in order to speak to Committee during a Public Meeting held under the Planning Act. For a list of upcoming Public Meetings, view the Town's Community Page every Wednesday in the News Advertiser.

For more information regarding Council and Committee meeting procedures, please refer to the Town of Ajax Procedural By-law.

Before the meeting

  • Confirm with the Legislative Services Department that you are scheduled for your requested meeting date. Check the start time of the Council/Committee meeting.
  • Inform us of any audio/visual needs at the time of confirmation, and provide a copy of your presentation materials in advance.
  • Please let us know of any accessibility needs for yourself or anyone attending for your presentation.

When you arrive

Please arrive a few minutes prior to the start of the meeting and check in with the Deputy Clerk. Your patience is requested if there are a lot of presentations ahead of yours. When it is your turn, the Chair will call out your name. Step up to the podium, fill out the sign-in sheet located on the podium, then begin your presentation.

How do I address Council or Committee members?

Always address your comments to the Chair. This helps maintain order in the meeting. During a Council meeting, the Mayor is always the chair and is addressed as Mayor Parish or Mr. Mayor. During Committee meetings, other Council members act as the chair and should be addressed as Mr. Chair or Madame Chair, as appropriate.

How long may I speak?

You are allowed up to five minutes to address Committee and/or Council members. Questions and discussion may follow and are not part of the five minute allocation.

After finishing your delegation

Please return to your seat, being mindful of the fact it is now time for Members of Council to debate the issue and make their decision. Although the Mayor and Members of Council encourage the public to present their opinions, decorum dictates that all opinions must be respected and outbursts from the gallery will not be tolerated.

When Council members have moved on to the next item on the agenda you may leave the meeting quietly.

Code of Conduct for Delegations / Presentations

When making your delegation, you may not:

  • speak disrespectfully of any person
  • use offensive words
  • speak on any subject other than the subject for which you have received approval to address Council/Committee
  • disobey the decision of the Mayor/Chair or Council/Committee
  • enter into cross debate with other delegates/presenters, Town staff, Council/Committee Members or the Mayor/Chair

Submitting Petitions to Council

Are you interested in submitting a petition to Council on a matter of Town policy or business? Please refer to our Guidelines for Submitting Petitions to Council for more information on how to prepare and submit your petition to Council.