Rent a Facility

September

Weekend dates (Saturday & Sunday) marked with an X below are NOT currently available.

Please Note: Facilities listed above only allow for one (1) booking per day and are not multi-room facilities. Only one room is available at each location.

October

Weekend dates (Saturday & Sunday) marked with an X below are NOT currently available.

Please Note: Facilities listed above only allow for one (1) booking per day and are not multi-room facilities. Only one room is available at each location.

November

Weekend dates (Saturday & Sunday) marked with an X below are NOT currently available.

Please Note: Facilities listed above only allow for one (1) booking per day and are not multi-room facilities. Only one room is available at each location.

December

Please Note: Facilities listed above only allow for one (1) booking per day and are not multi-room facilities. Only one room is available at each location.

January

Please Note: Facilities listed above only allow for one (1) booking per day and are not multi-room facilities. Only one room is available at each location.

The Town of Ajax has many recreation facilities available for use by individuals, groups or organizations.

Indoor Rental Terms and Conditions

All Town of Ajax Facility Rentals are subject to the applicable terms and conditions agreed upon by the Permit Holder and all subsequent facility users must abide by them. Violations or refusal by the Permit Holder/Users to adhere to these Facility Rental Terms and Conditions may result in cancellation of a permit and/or refusal to grant any future rental permits for the use of Town of Ajax Facilities.

Rental Terms and Conditions


Some general rental rules to consider:

• Permit start and end times includes, permit holder set-up and clean-up.
• Permit covers the indoor space only, and not the green space around the facility.
• Permit holder must be a minimum of 18 years of age and is responsible for all persons admitted/attending the rental.
• Permit holder is responsible for leaving the facility in the condition they found it.
• Permit holder must not use scotch/masking/duct tape or nails/screws/hooks to affix signs/decorations to the walls/floors/ceilings/stage and equipment.
• Confetti, confetti cannons, balloons filled with confetti/glitter, glitter, glitter cannons/machine, pinatas, rice, silly/fun string, fog machine, smoke bombs/rockets, sparklers, cold sparkler machines, floor decals or any other product that may cause undue floor/facility clean-up are NOT permitted.
• Jumping castles, ball pits and other inflatable amusement structures are NOT permitted.

Please note that this is not an exhaustive list and other items may not be allowed at the discretion of the Facility Manager.

Methods of payment

Payment can be made by:

• Cash
• Cheque made payable to the Town of Ajax (only accepted if more than 21 days prior to the event date)
• Interac
• Credit Card (American Express, MasterCard or VISA)

Insurance

All functions/events booked in Town facilities or on Town property require commercial general liability insurance. Insurance fees are in addition to the facility rental fee and are required.

Rates vary and could depend on the type of event, length to time, number of attendees, whether alcohol is being served etc. and the Town reserves the right to determine or amend the insurance requirements based on, but not limited to, risk assessment and event size.

Cancellation and Transfer Policies

Cancellation Policy

Arena Ice and Arena Floors do not receive a refund if cancelled.

Pools: If written request is received more than 21 days before the rental date a $40.90 + HST Cancellation Fee is charged, and the remainder of the fees are refunded.  If the written request is received within 21 days of the rental date, only the insurance fees are refunded, if applicable.

Gymnasiums: If written request is received more than 21 days before the rental date a $40.90 + HST Cancellation Fee is charged, and the remainder of the fees are refunded.  If the written request is received within 21 days of the rental date, only the insurance fees are refunded, if applicable.
Contract Permits - Gymnasiums: If individual booked dates within a gymnasium contract permit are cancelled, at any time, a $10.00 + HST fee per booked date cancelled will apply.

Community Halls, Rooms, and Pavilions:

• Written cancellation requests are required.
• Initial Payments (or the value of) on Daily, 8-12+ hour rentals are non-refundable
• Non-resident fees are non-refundable
• Cancellation Fee = $42.70 +HST

Community/Meeting Rooms - ACC Admirals, ACC Captains, ACC Carruthers, ACC Duffins, MCC Community Room 1 and MCC Community Room 3, ARC Studio, ARC Community Room 

If more than 21 days before the rental date the Cancellation Fee is charged, and the remainder of the fees are refunded.
If within 21 days of the rental date, only the insurance and music fees (SOCAN/Re:Sound) fees, if applicable, are refunded.

Community Halls and Pavilions - Ajax Community Centre HMS, ACC Commodores, McLean Community Centre, Hartrick House, Quaker Meeting House, St. Francis Centre, Carruthers Marsh, Greenwood Discovery and Rotary Park

If more than 21 days before the rental date, for 4-7 hour rentals the Cancellation Fee is charged, and the remainder of the fees are refunded. For Daily or 8-12+ hour rentals, the Initial Payment (or the value of the initial payment) is retained, and the Cancellation Fee is not charged.

If within 21 days of the rental date for 4-7 hour rentals only the insurance and music fees (SOCAN/Re:Sound) fees, if applicable, are refunded. For Daily or 8-12+ hour rentals, only the insurance and music fees, if applicable, are refunded and the Cancellation Fee is not charged.

All initial payments are non-refundable.

Community Hall - Audley Recreation Centre - Full Hall or 1A or 2B or 3C

If more than 90 days before the rental date, for 4-7 hour rentals the Cancellation Fee is charged, and the remainder of the fees are refunded. For Daily rentals, the Initial Payment (or the value of the initial payment) is retained, and the Cancellation Fee is not charged.

If within 90 days of the rental date for 4-7 hour rentals only the insurance and music fees (SOCAN/Re:Sound) fees, if applicable, are refunded. For Daily rentals, only the insurance and music fees, if applicable, are refunded and the Cancellation Fee is not charged.

All initial payments (or the value of the initial payment) are non-refundable.

Transfer and/or Permit Modification Policy

Transfers

A rental date or location may be transferred once per permit based on availability and at a cost of $10.80 + HST Transfer Fee, with 21 days' written notice (90 days for the ARC Community Hall or any of its parts). Date or location transfers must be within the same calendar year from the original date booked. The difference in fees as a result of the transfer, if any, will either be charged or refunded.

Date or location transfers are NOT allowed within 21 days of the event date (90 days for ARC Community Hall or any of its parts).

Permit Holders shall not assign or transfer their permit to another user whatsoever.

Permit Modifications

The Permit time can be modified, with 7 days' written notice based on availability and may require Facility Manager approval.

Special Occasion Permit (SOP) & Municipal Alcohol Policy (MAP) and Bar Requirements

An SOP is issued by the Alcohol and Gaming Commission of Ontario (AGCO) and is mandatory for all functions serving alcohol, including beer and wine. 

• Not all Town facilities allow for the serving of alcohol
• For all AGCO SOP functions, responsible and reliable “Smart Serve” bartenders(s) and event workers must be 19 years of age and provide a photocopy of their Smart Serve certificates and Identification
• The bar must close a minimum 30 minutes prior to the end of the permit which shall be no later than 12:30 a.m.

Refer to the MAP Planning Guide and the Record of Event Workers Form below for a complete list of Town Approved Venues for SOP Events and details regarding the requirements related to serving alcohol in Town of Ajax facilities.

MAP Planning Guide

Event Workers Form

Music Fees (SOCAN and Re:Sound)

Permit Holders for all functions and room rentals using and/or playing music are required to pay Music Fees (SOCAN/Re:Sound) in addition to any other rental fees.  SOCAN represents songwriters, lyric authors, composers and music publishers, while Re:Sound represents performers who played on recordings and record companies that produced those recordings.

Music Fees are based on room capacity size and whether there is dancing or not.

Smoke Free Facilities

Town Facilities adhere to the Smoke-Free Ontario Act and the Durham Region Smoke-Free By-law and do not allow anyone to smoke any tobacco/cannabis type substances, or vape any type substance, in any Town Building or on any Town property where a Town building is located.

The Town strictly prohibits any edible cannabis, or any cannabis infused products, from being brought into or consumed on any Town property or in any Town building.

Waterfront Parking