Community Notice 

For the latest COVID-19 updates, service levels, closures, cancellations and health & safety precautions.

COVID-19 Ajax Updates

The Town of Ajax offers some of Durham Region's best and busiest recreation facilities! We have facilities available for you to rent for your private party, meeting, special event or sporting event.

Facility Booking Office

We're here to help you rent a meeting room, community hall, gymnasium, arena, outdoor sports field, park, pavilion or picnic area.

 Things to know before you book

Wondering how to book a facility? Consider the following:

  1. What date and time do you prefer? What is your second choice of date/time?
  2. Do you have a location preference?
  3. How many guests will be in attendance?
  4. Are you playing music?
  5. Are you planning on serving alcohol?
  6. Familiarize yourself with the Facility Rental Terms and Conditions
  7. Will this event be for youth between the ages of 13 and 17? **

** Specific rental rules apply to this type of Teen Rental. Contact the Facility Booking Office for further details.

5 Steps to book!

  1. Visit the venue or watch the Virtual Tour
  2. Contact the Facility Booking Office to check availability
  3. Complete the Facility Booking Rental Request Form
  4. Provide payment and sign the permit
  5. 21 days prior to the event, you must submit a room set-up sheet and liquor license (if applicable). If your booking required an initial payment, the balance of the rental fee is also due at this time.

Contact Information and Hours of Operation

 Indoor Facilities

Phone: 905-619-2529, ext. 7200
Emailfacilitybookings@ajax.ca
Fax: 905-427-0739

Address:
Ajax Community Centre
Recreation, Culture & Community Development, Administration Office, 2nd Floor
75 Centennial Road

Hours:
Monday to Friday: 8:30 a.m. to 4:30 p.m.
Saturday/Sunday: Closed

 Outdoor Facilities

Phone: 905-619-2529, ext. 7200
Email: outdoorrentals@ajax.ca
Fax: 905-427-4003

Address:
Operations & Environmental Services
800 Salem Road North

Hours:
Monday to Friday: 8 a.m. to 4 p.m.
Saturday/Sunday: Closed

Rental Information

NEW!  View Arena Ice and Floor Availability
The Town of Ajax has available ice to rent for pick-up hockey or ringette, sledge hockey, birthday parties, figure skating practices, hockey or ringette schools & camps, shinny and more or in the summer rent the Arena Floor for lacrosse, trade shows, events or camps. 

To view ice or floor availability at the Ajax Community Centre or the Village Arena, visit ajax.ca/ActiveAjax. Then complete and submit the online Ice/Floor Rental Request Form.

Rental Terms & Conditions

All Town of Ajax Facility Rentals are subject to the applicable terms and conditions agreed upon by the Permit Holder and all subsequet facility users must abide by them. Failure or refusal by the Permit Holder/Users to adhere to these Facility Rental Terms and Conditions may result in cancellation and refusal to grant any future rental permits for the use of Town of Ajax Facilities.

Facilities and Rental Fees

The Town of Ajax has many recreation facilites available for use by individuals, groups or organizations.

Rental Fees

All facility rental fees and other applicable charges quoted are resident fees and are contained in the Town's Fee Schedule approved each year by Town Council. 

Rental Fees listed below are effective January 1 to December 31, 2020.

Fees do not include tax, mandatory insurance and SOCAN/Re:Sound music fees, if applicable.

Non-Resident Permit Fees/Proof of Residency

A non-resident permit fee will applied to functions/events booked in some Town facilities or on Town property. Proof of residency is required from the individual who will act as the permit holder.

Check out the Things to know before you book and use the Facility Booking Rental Request Form to begin the booking process.

Community Centres, Halls and Rooms

Check out the Things to know before you book and use the Facility Booking Rental Request Form to begin the booking process.

Ajax Community Centre

Facility

Capacity

4 Hour Fee

Daily Fee

Initial Payment

 HMS Community Hall (Full)

320 

$427

$855

 $200 *

 HMS Community Hall (Half)

130

$283

$566

 $200 *

 Commodores Room

120

$186

$372

 $100 *

 Captains Room

 30

$108

$217

 Full Payment

 Admirals Room

 32

$108

$217

 Full Payment

 Carruthers Room

 18

$71

$143

 Full Payment

 Duffins Room

 18

$71

$143

 Full Payment

NOTES:

The Carruthers Room and the Duffins Room are available to rent on an hourly basis for $30.00/hour +HST.

* Initial Payment available on Daily Fee only.

Audley Recreation Centre

NOTES:

* Initial Payment available on Daily Fee only, with balance due 21 days prior to event date.

Facility        

 Capacity

4 Hour Fee

Daily Fee

Initial Payment

Community Hall (Full - 1A+2B+3C)

 500

$725

 $1450

$500 

Community Hall (1A)

 200

$325

$650

$200 

Kitchen Rental Fee

$350

Only available to rent with Full Hall or Hall 1A and not available to rent on its own

Community Hall (2B)           

 150

$273

$550

$200

Community Hall (3C)

 150

$273

$550

$200 

Community Room

 64

$152

$304

Full Payment

Studio

 40

$108

$217

Full Payment

McLean Community Centre

NOTES:

* Initial Payment available on Daily Fee only, with balance due 21 days prior to event date.

Facility        

 Capacity

4 Hour Fee

Daily Fee

Initial Payment

Community Hall (Full)

 128

$283

 $566

$200 *

Community Hall (Half)

 60

$152

 $304

$100 *

Community Room 1

 32

$108

 $217

Full Payment 

Community Room 3

 48

$152

 $304

 Full Payment

Hartrick House

Facility

Capacity 

 4 Hour Fee

8 Hour Fee

12 Hour Fee 

Initial Payment

Community Room

 80

 $280

 $561

 $841

$200 *

Quaker Meeting House

Facility

 Capacity

 4 Hour Fee

8 Hour Fee

12 Hour Fee 

Initial Payment

Community Room

 80

 $280

 $561

 $841

$200 *

* Initial Payment available on 8 Hour or 12 Hour Fees only, with balance due 21 days prior to event date.

 Pavilions

Check out the Things to know before you book and use the Facility Booking Rental Request Form to begin the booking process.

Carruthers Marsh Pavilion

Facility

Capacity 

4 Hour Fee

8 Hour Fee

12 Hour Fee 

Initial Payment

Community Room

 64

 $152

 $304

 $456

$100 *

Greenwood Discovery Pavilion

Facility

Capacity 

4 Hour Fee

8 Hour Fee

12 Hour Fee 

Initial Payment

Community Room

 64

 $152

 $304

 $456

$100 *

Rotary Park Pavilion

Facility

 Capacity

4 Hour Fee

8 Hour Fee

 12 Hour Fee

Initial Payment

Community Room

 40

 $108

 $217

 $326

$100 *

 * Initial Payment available on 8 Hour or 12 Hour Fees only, with balance due 21 days prior to event date.

Arena Ice and Floors

NEW!  View Arena Ice and Floor Availability The Town of Ajax has available ice to rent for pick-up hockey or ringette, sledge hockey, birthday parties, figure skating practices, hockey or ringette schools & camps, shinny and more or in the summer rent the Arena Floor for lacrosse, trade shows, events or camps. 
To view ice or floor availability at the Ajax Community Centre or the Village Arena, visit ajax.ca/ActiveAjax. Then complete and submit the online Ice/Floor Rental Request Form.

The Town of Ajax follows the Ice Allocation Policy to distribute ice to user groups.  Unallocated ice is available to rent for pick-up hockey or ringette, birthday parties, figure skating practices, hockey or ringette schools & camps, and shinny hockey or in the summer rent the Arena Floor for lacrosse, trade shows, events or camps.

Contact the Facility Booking Office at 905-619-2529, ext. 7200 or email facilitybookings@ajax.ca for more information or use the Arena Ice & Arena Floor Rental Request Form to request an ice or floor rental.

Visit our Skating page, for more information on our public skating, shinny and other ice schedules.

2019-2020 Winter Ice Rates & Hours

Fees listed are per hour and do not include applicable tax and mandatory insurance.

Winter Ice is generally early September to end of March. 

Contact the Facility Booking Office at 905-619-2529, ext. 7200 or email facilitybookings@ajax.ca for more information.

Winter Prime-Time Hours:

Monday to Friday

  • 5:30-10:30 p.m. ACC - Pad 1 & 3
  • 6:00-10:00 p.m. ACC - Pad 2, 4 & Village Arena

Saturday and Sunday

  • 6:30 a.m. - 10:30 p.m. ACC - Pad 1 & 3

  • 6:00 a.m. - 10:00 p.m. ACC - Pad 2, 4 & Village Arena

Winter Non-Prime-Time Hours:

Monday to Friday

  • 6:30 a.m. - 5:30 p.m. and 10:30-11:30 p.m. ACC - Pad 1 & 3
  • 6:00 a.m. - 6:00 p.m. and 10:00-11:00 p.m. ACC - Pad 2, 4 & Village Arena

Saturday and Sunday

  • 10:30-11:30 p.m. ACC - Pad 1 & 3

  • 10:00-11:00 p.m. ACC - Pad 2, 4 & Village Arena

Facility

Prime-Time Rate

Non-Prime-Time Rate

Standard Pad

 $231

 $158

International Pad

 $241

 $158

 

2020 Summer Ice Rates & Hours

Fees listed are per hour and do not include applicable tax and mandatory insurance.

Summer Ice is generally end of March to early September.

Contact the Facility Booking Office at 905-619-2529, ext. 7200 or email facilitybookings@ajax.ca for more information.

 

Summer Prime-Time Hours:

Monday to Thursday

  • 5:30-10:30 p.m. ACC - Pad 1 & 3
  • 6:00-10:00 p.m. ACC - Pad 2, 4 & Village Arena

Summer Non-Prime-Time Hours:

Monday to Thursday

  • 6:30 a.m. - 5:30 p.m. and 10:30-11:30 p.m. ACC - Pad 1 & 3
  • 6:00 a.m. - 6:00 p.m. and 10:00-11:00 p.m. ACC - Pad 2, 4 & Village Arena

Friday, Saturday and Sunday - All Day

Facility

Prime-Time Rate

Non-Prime-Time Rate

Standard Pad

 $235

 $160

 

Arena Floor

Contact the Facility Booking Office at 905-619-2529, ext. 7200 or email facilitybookings@ajax.ca for more information.

 

Gymnasiums

Use our Facility Booking Rental Request Form to begin the booking process.

Audley Recreation Centre or McLean Community Centre

Facility

Youth (per hour)

Adult (per hour)

Gymnasium

 $39

$51

 

Pools

Rent the pool visit or call the Facility Booking Office at 905-619-2529, ext. 7200 or email facilitybookings@ajax.ca for more information.


Visit our Swimming page for more information on our pools, splash pads, lessons, leadership classes, public swimming schedules, aquatics programs, pool party packages and more.

 

 Methods of payment

Payment can be made by:

  • Cash
  • Cheque made payable to the Town of Ajax
  • Interac
  • Credit Card (American Express, MasterCard or VISA).

Insurance

All functions/events booked in Town facilities or on Town property require commercial general liability insurance. Insurance fees are in addition to the facility rental fee and are mandatory. Rates vary and the Town reserves the right to determine or amend the insurance requirements based on, but not limited to, risk assessment and event size.

Cancellation and Transfer Policies

Cancellation Policy

Ice, Floors, Gymnasiums, Sports Fields (ball and soccer), Carruthers Marsh Greenspace, Trail and Amphitheatre, Greenwood Greenspace and Picnic Areas/Shelters, Paulynn Park Greenspace and Picnic Areas/Shelters and Rotary Park Picnic Areas/Shelters do not receive a refund.

Community Halls (Ajax Community Centre HMS, Commodores, McLean Community Centre, Hartrick House, Quaker Meeting House, St. Francis Centre) All initial payments are non-refundable. Written requests for a cancellation received less than 21 days prior to the rental date is only refunded insurance and SOCAN/Re:Sound fees.

Community Hall (Audley Recreation Centre (Full Hall or 1A or 2B or 3C))

All initial payments are non-refundable. Written requests for a cancellation received less than 90 days prior to the rental date is only refunded insurance and SOCAN/Re:Sound fees.

Community Pavilions (Carruthers Marsh, Greenwood Discovery and Rotary Park)
Written requests for a cancellation are required. If the request is received more than 21 days prior to the rental date a $40.00 + HST Administrative Fee is applied and the remainder of the fees are refunded.  If the request is received less than 21 days prior to the rental date, only the insurance and SOCAN fees, if applicable, are refunded.

Meeting Rooms (ACC Admirals, Captains, Carruthers, Duffins, ARC Community Room, Studio and MCC Community Room 1 and Community Room 3)
Written requests for a cancellation are required. If the request is received more than 21 days prior to the rental date a $40.00 + HST Administrative Fee is applied and the remainder of the fees are refunded.  If the request is received less than 21 days prior to the rental date, only the insurance and SOCAN fees, if applicable, are refunded.

Pools (ACC, ARC, MCC)

Written requests for a cancellation are required. If the request is received more than 21 days prior to the rental date a $40.00 + HST Administrative Fee is applied and the remainder of the fees are refunded.  If the request is received less than 21 days prior to the rental date, only the insurance is refunded.

 

Transfer Policy

A rental date, time or location may be transferred once per permit to another date, time or location based on availability and at a cost of $10.00 + HST Administrative Fee, with 21 days written notice. Transfers must be booked within a calendar year from the original date booked. The difference in fees as a result of the transfer, if any, will either be charged or refunded.

The exception to this policy is for the Audley Recreation Centre Community Hall (or the individual sections within), where transfers of date, time or location are NOT allowed.

Permit Holders shall not assign or transfer their permit to another user whatsoever.

Special Occasion Permit (SOP) & Municipal Alcohol Policy (MAP) and Bar Requirements

An SOP is issued by the Alcohol and Gaming Commission of Ontario (AGCO) and is mandatory for all functions serving alcohol, including beer and wine.  Please note that not all Town facilities allow the serving of alcohol. Refer to the MAP Planning Guide for a complete list of Town Approved Venues for SOP Events and all requirements related to serving alcohol in Town facilities.


For all AGCO functions, certified “Smart Serve” bartenders must be utilized. The bar must close no later than 1 a.m. according to SOP.

Refer to the MAP Planning Guide provided at the time of inquiry for full details and requirements for events where alcohol is served.

SOCAN and Re:Sound Music Fees

All functions and room rentals using recorded music such as iPods, smart devices, MP3 players, CD's or any other recording as a source of music are required to pay SOCAN and/or Re:Sound music fees in addition to any other rental fees.

Smoke Free Facilities

All recreation facilities are non-smoking facilities as per Durham Region Smoke-Free By-Law 66-2002 and Town of Ajax By-Law 87-88. 

Virtual Tours

Virtual Tours

Are you thinking of renting a space in a Town facility for your meeting, event or celebration and want to check out the venue? 

Take a virtual tour and explore the interior and exterior of our arenas, pools, community spaces and meeting rooms.