Stay Home Ajax
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COVID-19 Update: Effective Saturday, December 26, 2020, Durham Region, including the Town of Ajax will enter a Provincewide Shutdown. All Town recreational indoor facilities are closed to the public.
The Town of Ajax offers some of Durham Region's best and busiest recreation facilities! We have facilities available for you to rent for your private party, meeting, special event or sporting event.
Facility Booking Office
We're here to help you rent a meeting room, community hall, gymnasium, arena, outdoor sports field, park, pavilion or picnic area.
Things to know before you book |
Wondering how to book a facility? Consider the following:
** Specific rental rules apply to this type of Teen Rental. Contact the Facility Booking Office for further details. 5 Steps to book!
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Contact Information and Hours of Operation
Indoor Facilities |
Phone: 905-619-2529, ext. 7200 Address: Hours: |
Outdoor Facilities |
Phone: 905-619-2529, ext. 7200 Address: Hours: |
Rental Terms & Conditions |
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All Town of Ajax Facility Rentals are subject to the applicable terms and conditions agreed upon by the Permit Holder and all subsequent facility users must abide by them. Failure or refusal by the Permit Holder/Users to adhere to these Facility Rental Terms and Conditions may result in cancellation and refusal to grant any future rental permits for the use of Town of Ajax Facilities. |
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Facilities and Rental Fees |
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The Town of Ajax has many recreation facilities available for use by individuals, groups or organizations. Rental Fees All facility rental fees and other applicable charges quoted are resident fees and are contained in the Town's Fee Schedule approved each year by Town Council. Rental Fees listed below are effective January 1 to December 31, 2020. Fees do not include tax, mandatory insurance and SOCAN/Re:Sound music fees, if applicable. Non-Resident Permit Fees/Proof of Residency A non-resident permit fee will applied to functions/events booked in some Town facilities or on Town property. Proof of residency is required from the individual who will act as the permit holder.
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Methods of payment |
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Payment can be made by:
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Insurance |
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All functions/events booked in Town facilities or on Town property require commercial general liability insurance. Insurance fees are in addition to the facility rental fee and are mandatory. Rates vary and the Town reserves the right to determine or amend the insurance requirements based on, but not limited to, risk assessment and event size. |
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Cancellation and Transfer Policies |
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Please Note: Facility Rental Cancellation and Transfer policies noted below are being reviewed and updated as a result of COVID-19. All facility booking permit holders will be advised of any changes to these policies. Cancellation Policy Ice, Floors, Gymnasiums, Sports Fields (ball and soccer), Carruthers Marsh Greenspace, Trail and Amphitheatre, Greenwood Greenspace and Picnic Areas/Shelters, Paulynn Park Greenspace and Picnic Areas/Shelters and Rotary Park Picnic Areas/Shelters do not receive a refund. Community Halls (Ajax Community Centre HMS, Commodores, McLean Community Centre, Hartrick House, Quaker Meeting House, St. Francis Centre) All initial payments are non-refundable. Written requests for a cancellation received less than 21 days prior to the rental date is only refunded insurance and SOCAN/Re:Sound fees. Community Hall (Audley Recreation Centre (Full Hall or 1A or 2B or 3C)) All initial payments are non-refundable. Written requests for a cancellation received less than 90 days prior to the rental date is only refunded insurance and SOCAN/Re:Sound fees. Community Pavilions (Carruthers Marsh, Greenwood Discovery and Rotary Park) Meeting Rooms (ACC Admirals, Captains, Carruthers, Duffins, ARC Community Room, Studio and MCC Community Room 1 and Community Room 3) Pools (ACC, ARC, MCC) Written requests for a cancellation are required. If the request is received more than 21 days prior to the rental date a $40.00 + HST Administrative Fee is applied and the remainder of the fees are refunded. If the request is received less than 21 days prior to the rental date, only the insurance is refunded.
Transfer Policy A rental date, time or location may be transferred once per permit to another date, time or location based on availability and at a cost of $10.00 + HST Administrative Fee, with 21 days written notice. Transfers must be booked within a calendar year from the original date booked. The difference in fees as a result of the transfer, if any, will either be charged or refunded. The exception to this policy is for the Audley Recreation Centre Community Hall (or the individual sections within), where transfers of date, time or location are NOT allowed. Permit Holders shall not assign or transfer their permit to another user whatsoever. |
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Special Occasion Permit (SOP) & Municipal Alcohol Policy (MAP) and Bar Requirements | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
An SOP is issued by the Alcohol and Gaming Commission of Ontario (AGCO) and is mandatory for all functions serving alcohol, including beer and wine. Please note that not all Town facilities allow the serving of alcohol. Refer to the MAP Planning Guide for a complete list of Town Approved Venues for SOP Events and all requirements related to serving alcohol in Town facilities.
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SOCAN and Re:Sound Music Fees |
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All functions and room rentals using recorded music such as iPods, smart devices, MP3 players, CD's or any other recording as a source of music are required to pay SOCAN and/or Re:Sound music fees in addition to any other rental fees. |
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Smoke Free Facilities |
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All recreation facilities are non-smoking facilities as per Durham Region Smoke-Free By-Law 66-2002 and Town of Ajax By-Law 87-88. |
Virtual Tours
Virtual Tours |
Are you thinking of renting a space in a Town facility for your meeting, event or celebration and want to check out the venue? |
Contact Us